Word - Intermediate

Sooner or later every user of MS Word encounters a document produced by a power user. When that happens, you may find yourself bewildered by an array of features that are impossible to edit unless you know how they work: tables of contents; multiple headers and footers; linked text boxes; and more. This class will demystify, and enable you to start working with, those kinds of sophisticated documents.

Tables and Charts. MS Word has a number of features borrowed from its software sibling, Excel. You can embed charts and mini-spreadsheets in your documents and keep the data within Word, or link to an external Excel data file. We’ll show you how to format tables in Word so they look clean and impactful; add formulas to them; and generate colorful charts from the data.

Reusable Items. Whether you find yourself frequently reapplying formatting in different places in the same document or generally struggling to maintain a consistent look and feel, MS Word offers a couple killer tools to make your life easier. With custom styles and document themes you can ensure your document looks great throughout. If you’re starting a new document, templates are another feature to save you from reinventing the wheel. Need a resume? A business plan? A report? One click and done! We’ll also show you how to create and manage reusable chunks of content and placeholders that you can sprinkle through your document and have Word update automatically – no more tedious search and replace sessions!

Document Flow. If you’ve used MS Publisher or Adobe InDesign, you’re familiar with the many options for controlling text overflow – but did you know MS Word has those features, too? Beyond simply letting text flow onto the next page, we’ll show you how to link text boxes to merge their content; how to divvy pages up into columns; and when to take use section breaks.

Crowd Pleasers. In your journey toward becoming a master of MS Word, it won’t be long before you encounter the need to add certain advanced features to your documents. We have you covered! We’ll show you how to implement these popular features: cover pages, tables of contents, indexes, and mail (and email) merges.

Module 3:

Outcomes:

• Create and modify tables and charts.
• Customize and apply styles and themes.
• Create “building blocks” and “quick parts” to encapsulate content.
• Use built-in templates and create new ones.

Lesson 1: Organizing Content Using Tables and Charts

• Sorting Table Data
• Controlling Cell Layout
• Performing Calculations in a Table
• Creating Charts
• Adding an Excel Table to a Word Document 

Lesson 2: Customizing Formats Using Styles and Themes

• Creating, Applying and Modifying Text Styles
• Creating Custom List or Table Styles
• Applying Document Themes 

Lesson 3: Inserting Content Using Reusable Content

• Inserting Building Blocks
• Creating and Modifying Building Blocks
• Inserting Fields Using Quick Parts 

Lesson 4: Using Templates to Automate Document Formatting 

• Creating a Document Using a Template
• Creating and Modifying a Template
• Managing Templates with the Template Organizer 

Module 4:

Outcomes: 

• Control document flow with section breaks and content controls.
• Add a Cover Page, Table of Contents and Index.
• Conduct mail and email merge processes.

Lesson 5: Controlling the Flow of a Document

• Controlling Paragraph Flow
• Taking Advantage of Section Breaks
• Defining and Managing Columns
• Linking Non-Contiguous Text Boxes with Text Overflow 

Lesson 6: Simplifying and Managing Long Documents

• Creating Cover Pages
• Adding an Index
• Inserting and Updating a Table of Contents
• Inserting an Ancillary Table
• Managing Outlines
• Creating a Master Document

Lesson 7: Using Mail Merge To Send Multiple Customized Documents 

• The Mail Merge Feature
• Merging Printed Envelopes and Labels 
• Merging Customized Emails with Outlook