Time Management: Strategize Your Day With Outlook

You agree that time is important. You are looking for technical tools that extend beyond paper and pencil. Instead of adding yet another program, we will dive in to see what MS Outlook has to offer. How can MS Outlook help to strategize our day? Learn the tools that help to show tasks, filter those tasks, decide, and act accordingly. Take it a step further and automate those actions. The choice is yours; you can create a visual to see a snapshot of important items or you can turn them into a task. It is time to learn practical tools that can help you to better plan and execute all that you must conduct on any given day.

What We’ll Explore:

Part 01: Effectively use Outlook to strategize our day 

Turning on The To-Do Bar 

• Creating and viewing Tasks 

Tools for Efficiency 

• Flagging messages for follow-up 
• Assigning and managing Categories for email 
• Assigning and managing Categories for Calendar items 

Tools for Effectiveness 

• Filtering by flagged messages 
• Arranging by Categorized messages 
• Using search folders to find flagged and Categorized messages 

Applying the Pareto Principle 

• Assigning your top tasks as high importance 
• Marking flagged items with high importance 

Part 02: Increase our regulation of time using Outlook 

REP Plan (Record, Estimate, Prioritize) 

• Managing Tasks with the To Do App 
• Creating a Task from a Message 
• Delegating a Task to someone else 

Calendar blocking with assigned Categories 

Part 03: Other Time Management Tools  

User-action tools: 

• Applying and managing Quick Steps 

Automated tools: 

• Applying Conditional Formatting 
• Applying and managing Rules